#1 AI Automation Agency For Recruitment

Scalable AI growth systems for recruitment leaders.

We help recruitment businesses to grow without hiring an army of recruiters by building an AI powered recruiting system.

automindz solutions sales tech automation system for b2b lead generation
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Get access to all our playbooks, workflow videos and tool recommendations to get started with AI and automation.

  • AI-powered workflows to 10x your team productivity.
  • Systems to reduce time-to-hire and increase margins.
  • Tools to automate admin work and free up your team.
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8 out of 10 recruiters spend only 17% of their week on revenue activities.

Most recruitment teams didn’t sign up to become data entry clerks. But here we are spending hours every week building lists, cleaning CRMs, chasing unqualified leads, or sending messages that barely get seen. Outreach is done manually. Notes are scattered. Contact data is outdated. By the time a recruiter actually speaks to someone who wants to move or hire, the week’s already gone. It’s not a work ethic issue. It’s a systems issue.

Learn more in our resource hub
/CURRENT STATE

The old way of recruiting is absolutely broken.

Find new clients ready to hire.

Struggling to crack consistent client acquisition?

Our automated workflows identify companies actively hiring and connect you with decision-makers at the perfect moment.

Spend less time chasing leads and more time closing deals that drive revenue.

clay magnifying glass, lead finder, ai automation
clay brain, outreach personalization with ai

Source top-tier talent before your competition.

Lost placements due to slow manual sourcing?

Our systems spot candidates before others do and match them with open roles, using signals and automated outreach to build your top-tier talent pool.

Free your team to focus on talking to candidates instead of searching a needle in the haystack.

Maximize placements without adding overhead.

Forget hiring more recruiters to grow revenue.

Our automation systems eliminate repetitive tasks, allowing your team to handle more placements without hiring more recruiters.

Achieve scalable growth while keeping costs low.

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clay marketplace stand out with intent trigger based outreach

6 out of 10 agencies fall into the people trap and lose their profit margin.

Most agencies scale by hiring more people but that adds complexity, not efficiency. The result? Bloated teams, rising costs and manual work that slows everything down. With AI systems in place, one recruiter can do the work of five. Business development outreach, sourcing, follow-ups - all automated. That’s how modern recruitment agencies grow without sacrificing their margin.

Learn more in our resource hub
/HOW WE HELP

Scale your pipeline without an army of recruiters.

Our AI recruitment systems take over the heavy lifting
so your team can focus on closing deals.

Book a Call
Keep your pipeline warm

Workflows that help you identify in-market clients, trigger email and LinkedIn outreach based on intent signals and keep conversations flowing so your team can focus on closing.

Fill roles faster with ready-to-move talent

We automate sourcing and outreach to surface high-intent candidates - so your recruiters talk to qualified people who are actually open to making a move.

Put repetitive work on autopilot

We build AI agents that handle repetitive tasks like data entry, enrichment, research and follow-ups - so your team spends less time in the CRM and more time generating revenue.

Your recruitment toolkit - just smarter

From branded CV anonymizers to performance dashboards and digital candidate libraries - we design and build AI tools tailored to your ops, your metrics and your team’s way of working.

10 out of 10 recruiters know they need to use AI but don't know where to start.

Everyone’s talking about AI but most recruiters have no clue where to begin. What should you automate? Which tools actually matter? And how do you make sure it doesn’t break your process? Without a clear roadmap it’s overwhelming. That’s why we don’t just build automations - we build systems that fit your workflow, scale with your team, and get real results fast.

Discover our tool stack library

Simplify growth with
recruitment systems.

Forget about hiring more recruiters to scale. Let battle-tested AI workflows handle the boring stuff so you can focus on closing more deals and growing your business.

AI Recruitment
Growth System

We build and run your AI workflows - so your team can focus on placements not process.

Book Strategy Call
20+ Battle-Tested Workflows
Weekly Review Meetings
Monthly Strategy Session
Email Infra Management
Certified Tool Experts Team
Dedicated Slack Support

How it works

01
Onboarding

Strategy Call

We look at your current processes, tools and ways of doing outreach. Then we build out your unique strategy and workflows that get you to your goals faster.

02
Acquisition Workflows

Client and Candidate Workflows

Next, we build your outreach and automation workflows and integrate them into your systems. We start with the stuff that brings in clients and candidates so you see results quickly.

03
Operations Workflows

Operational Excellence

Once your talent pool and client pipeline fill themselves we make sure your recruiters focus on the right tasks. Our delivery automations ensure you can place more without hiring more.

04
Maintenance and Extension

Automation Compounding Effect

With more and more workflows stacking up, the efficiency you gain will compound. Our team makes sure that all workflows work seamlessly together and deliver the maximum results.

/This is what our clients say.

Wall of Love

and many more...

7 out of 10 recruiters spend too much money on an outdated tech stack.

Everyone’s talking about AI but most don’t know which tools to use. The result? A tool stack that doesn’t talk to each other, costs more than it returns, and slows your team down. Most tools promise “efficiency” but create more friction. We don’t just plug in tech - we design systems that fit your workflow, connect your stack, and deliver actual outcomes like more placements, faster outreach, and less admin.

Discover our tool stack library
automindz solutions

Book a call today

No hard sell, just straight talk about what's possible and how to get ahead of 80% of your competitors by using our battle-tested AI solutions.

Book a call
/FAQ

You might ask yourself...

What is the Recruitment Growth System?

The Recruitment Growth System is designed to help recruitment agencies scale their revenue without needing to hire a large team of recruiters. We automate time-consuming tasks like job scraping, lead finding, outreach, CRM entries, and data enrichment so your current team can focus on closing more deals and placing candidates.

What is a "workflow"?

A workflow is a series of automated steps that handle tasks like list building, lead qualification, outreach, and personalization. Instead of manually doing each of these tasks, a workflow automates them by connecting your tools and setting them up the right way, making sure your sales team focuses on what matters -> closing deals. Workflows ensure that everything runs smoothly behind the scenes, with no manual effort needed.

How does the onboarding process work?

Onboarding begins with a workshop where we take a deep dive into your processes to identify bottlenecks and inefficiencies. We’ll recommend automations tailored to your needs, as well as our proven evergreen workflows like automated job scraping, candidate identification, and outreach sequences. Once mapped out, the process becomes mostly hands-off for your team. Most clients start seeing results in just 3-4 weeks.

Do you provide the tools or systems?

We recommend tools that align with the workflows we build, and clients cover their cost. We implement and set up the workflows within your chosen systems, turning them into a valuable, integrated asset for your business.

What kind of automations do you set up?

We automate everything from lead finding and qualification, to outreach sequences, follow-up emails, AI-powered personalization, and CRM updates. Our goal is to streamline your process from top to bottom so your team can focus on revenue-driving activities instead of manual work.

What deliverables will I receive?

You’ll receive fully implemented automation workflows, supported by detailed documentation. This includes flowcharts and step-by-step Loom videos explaining how each workflow operates. These workflows become a scalable asset for your agency.

What if something breaks or stops working?

We provide ongoing support and updates throughout the cooperation. Whether we’re building additional workflows or maintaining existing ones, we ensure your systems run smoothly and adapt to your evolving needs.

How do I get started?

It’s simple! Just book a discovery call with us. We’ll walk through your process, understand your needs, and show you how this system can work for you. We also recommend some of our evergreen workflows, which are proven to deliver quick wins so you’ll start seeing results fast.

What results can I expect?

This system is tailored specifically for recruitment agencies. Unlike generic automation solutions, our workflows address the unique challenges and needs of the recruitment industry. Your team stays focused on high-value activities, engaging with prospects and closing deals while repetitive tasks are automated. This results in higher revenue, more placements, and new clients without the need to hire more recruiters.

/about us

Meet the team

With more than 20,000+ hours of combined recruitment automation experience under our belt and 3 certified Clay experts we're confident to crush your pipeline ambitions.

niklas huetzen co founder and ceo of automindz solutions
STRATEGY
OUTBOUND AND STRATEGY

Niklas Huetzen

Founder | CEO
fabian herhold co founder cto of automindz solutions
TECHNOLOGY
CLAY AND AUTOMATION WORKFLOWS

Fabian Herhold

Co-Founder | CTO
frederik huetzen co founder of automindz solutions
OPERATIONS
CLAY WORKFLOWS AND OPERATIONS

Frederik Huetzen

Co-Founder | COO
automindz solutions
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