Meet the team behind Automindz Solutions. We started as recruiters, then built the AI-powered pipeline system we wished existed. 40+ agencies trust our team to automate their outreach and fill their pipeline.
We didn't start as a tech company. We started as recruiters who got tired of the feast-or-famine cycle. So we built the system we wished existed.
Meet the Avengers of AI Recruitment Systems
Niklas
CEO
Former Head of Talent Acquisition and Ops Leader at a recruitment agency that scaled to 100 people, personally hired 60+ recruitment consultants. Discovered the power of automation when manual processes broke (him) at scale - and founded Automindz to bring that stuff to every agency.
Niklas
CEO
Former Head of Talent Acquisition and Ops Leader at a recruitment agency that scaled to 100 people, personally hired 60+ recruitment consultants. Discovered the power of automation when manual processes broke (him) at scale - and founded Automindz to bring that stuff to every agency.
From Our LinkedIn
Insights, wins, and behind-the-scenes from the team - straight from LinkedIn.
20-year-old agency. Abandoned manual BD entirely. £100K revenue in 4.5 weeks after implementing our system. The breakthrough: Message isn't "we're a recruitment agency." It's "we have THIS specific candidate for THIS specific role." When you lead with talent instead of servic...
How a NYC Design Staffing Firm Landed a $10K Retained Search in 14 Days (From Zero Outbound) Loup Staffing was 100% referral-based. Good months happened by luck, not design. One slow referral month and revenue drops to zero. The Problem: BD side: → 100% referrals → Unpredicta...
We went from shipping 1 feature per week to 10. Here's what changed. 😳 We migrated the backend of a SaaS research platform from n8n to Windmill — using Claude Code to do it — and the productivity difference is staggering. Here's the honest breakdown. It started as a simple d...
How a 20-Year-Old UK Recruitment Agency Generated £100K Revenue in 4.5 Weeks Cast UK had deliberately stopped chasing leads. After 20 years, they'd tracked the numbers: 1-5% conversion rate. Out of 20 leads, they'd convert one. 19 wasted conversations. So they killed manual le...
How We Generated $184K Pipeline for a Swiss Recruitment Agency (Using Signal-Based Job Scraping) Most recruitment agencies cold call blind lists. Then wonder why conversion rates are terrible. Here's what we built for Sprung Consulting instead: The Problem: Lukas runs a small...
Why Your Tools Are Killing Your Outbound (And How to Fix It) Too many tools kill your outbound. Sounds backwards, but here's why it's true: Every new tool adds complexity. More complexity means more things that can break. More things that can break means lower execution rates....
We built 40+ AI systems for recruitment agencies. Every framework, every workflow, everything Documented in one free playbook. Grab it 👇 Most recruitment agencies know AI matters. They just don't know where to start. So they spend months testing tools that don't connect, runn...
We built 40+ AI systems for recruitment agencies. Every framework, every workflow, everything Documented in one free playbook. Grab it 👇 Most recruitment agencies know AI matters. They just don't know where to start. So they spend months testing tools that don't connect, runn...
The ICP Mistake That's Killing Your Outbound Most recruitment agencies have ONE ICP list. They should have SIX. Here's why: The problem: "Our ICP is tech recruitment agencies in the UK with 10-50 employees." That's 5,000+ agencies. And you're sending all of them the same co...
Since we are already DEEP in the Claude Code rabbit hole, I also got lost the last week diving into Openclaw… For now i just did a simple setup, connected the first few tools and skills but will step-by-step set up more skills and internal SOPs so it can support on client deliv...
Why Small Lists Beat Big Lists Every Single Time Most recruitment agencies think more emails = more meetings. They're wrong. The math everyone gets backwards: → 10,000 emails at 2% reply rate = 200 replies → 500 emails at 25% reply rate = 125 replies You'd think 10,000 wins....
From Our YouTube
Tutorials, case studies, and behind-the-scenes looks at how we build AI-powered recruitment systems.
Our Journey
The Aha Moment
Niklas was hiring 60+ recruiters at a fast-growing agency. Spreadsheets everywhere. Copy-paste outreach. The kind of chaos that makes you question your life choices at 11pm on a Tuesday. One night he thought "There has to be a better way." - there was. He started duct-taping Zapier, AirTable and Make workflows together and suddenly one person was doing the work of five.
The Band Forms
Every good origin story needs a team-up. Niklas called his brother Frederik (who could integrate anything with anything) and Fabian (who was already building AI models while everyone else was still googling). Late 2023, the three of them launched Automindz from a shared conviction - recruitment was ripe for an automation revolution.
Trial by Fire
Client number one signed in January. Then came SaaS companies, consultancies, e-commerce brands - you name it, we've done it. Most importantly, we learned what actually works and what's just hype. We also discovered Clay before it was 'cool' (yes, we're some of those people) and became some of the first certified experts in the ecosystem.
Going All-In
After a year of helping every industry under the sun we had a realization - recruitment is where we belong. Niklas knew the industry inside out, and Frederik and Fabian could build the tech like no one else could. So we bet everything on it.
The Avengers Assemble
Vijay, Abhinav, Mark, and Krissel joined to make the team complete - automation muscle, multilingual sales charm, and the operational backbone to keep it all running. Seven people, 40+ agencies served, $8M+ in pipeline generated. We're still small enough to care about every client and hungry enough to outwork anyone... and we're just getting started.
Operator-Built
We ran recruitment motions ourselves. We don't guess - we've lived your challenges.
Systems Over Tactics
One-off hacks fade. We build compounding systems that get better over time.
Done-For-You
We're not another tool. We handle the complexity so you don't have to.
Speed Matters
2 weeks from kickoff to first outreach. We move fast because your pipeline can't wait.